A data room can provide an environment that is secure for sharing confidential business documents with investors, partners, and other stakeholders. It offers features such as watermarking, auditing and granular sites access control settings. Check out the security options offered by the vendor and if it supports the file formats that your team uses when choosing a vendor for your data room.
Some providers also offer extra security features like auto-indexing or fence view. Look for a solution which allows you to synchronize your desktop, FTP or other storage devices with the data room. This will allow for easy and quick organizing. Also, check whether the data room you choose has multilingual search engines as well as OCR to search text within PDF and images documents.
It is also crucial to find out if your chosen service can be used to erase specific fragments or the entire contents of an entire document. This feature is able to protect sensitive information by removing personal data from PDFs or images.
A few of the top VDR providers provide complete analytics and reporting features which allow you to keep track of activity in your virtual data room. Find a service that can monitor all uploads, downloads, and views of files, as well as providing you with custom reports based on this activity.
Another thing to look for is a free trial that lets you test the premium features, including data uploading, innovative security and collaboration features without the requirement for a long-term commitment. iDeals offers a 30 day free trial with unlimited preparation time, two administrators 500 MB of storage, file encryption, dynamic watermarking and a basic digital rights management system.